The unprecedented events in response to the COVID-19 pandemic are impacting every business in complex ways. Maintaining adequate cash flow to sustain successful operations is likely to elevate as a significant risk for many companies. However, there are tried-and-true processes that can help identify a potential cash crunch and maximize critical reaction time to avoid or minimize business interruption.
Focus on Cash Flow as Opposed to Net Income
Just as it is possible for unprofitable companies to generate positive cash flow, it is possible for profitable companies to face cash shortfalls. Notwithstanding events like a sudden loss of revenue, companies that have experienced high levels of growth typically have funded their increasing working capital needs through external financing whose obligations must be met. If you are used to managing based on an income statement, now is the time to focus on liquidity by examining your short-term cash flows. Profitability becomes irrelevant if you run out of cash.
Assemble a 13-Week Cash Flow Projection
A 13-week cash flow projection (or one calendar quarter) allows management and other users to pinpoint the major short-term sources and uses of company cash and to gauge the relative size and timing of potential cash shortfalls. Unlike GAAP-based financial statements, a 13-week cash flow is simply “cash in, cash out,” similar to your personal checkbook register. To gain a better understanding of your company’s cash flow picture:
A comprehensive model will also incorporate a revolving line of credit as well as projected collateral balances like receivables and inventory to ensure that the short-term collateral can support the required line of credit balance. Building from metrics like days sales outstanding, days payable, and inventory turns aids the preparer in assembling a defensible cash flow projection.
Remember, it is more important to develop “reasonable assumptions” than to try to make the forecast perfect. Draft all assumptions, which should be clearly summarized, concise, and based on expected operating conditions.
Example of a 13-week cash flow projection
Benefits of the 13-Week Cash Flow Projection
The following are several tangible benefits of a 13-week cash flow projection:
Considerations for a Possible Cash Shortfall
If the model shows a lack of cash or borrowing capacity in a given week, you have a problem to solve. If the gap is moderate, consider these ways to increase short-term liquidity:
If the cash flow gap appears overwhelming, you may need to explore dramatic changes to your business model or plan for significant changes to your capital structure. If it becomes clear that your debts cannot be serviced and must be restructured, it may be wise to conserve cash for retainers to legal and consulting advisors to explore a Chapter 11 reorganization. Have copies of your loan agreements on hand so the contractual rights of the lender can be evaluated by your advisors.
Navigate Beyond the 13-Week Period
Once you have established comfort in your short-term liquidity, take a longer-term view by building monthly projections and ultimately a multi-year business plan. Remember, disruptions must be navigated thoughtfully but they are usually temporary. This too shall pass!
As a part of the Katz, Sapper & Miller network, we have access to more than 350 tax and accounting professionals who can assist you with cash flow modeling, navigating the SBA loan programs, and evaluating tax implications and employee benefit considerations that come from this time of uncertainty. Contact us today to discuss your situation.